• Jon Shatford

Things to consider when taking on a book keeper

When you set up a business it is daunting enough. You are constantly thinking, where is the next client coming from, when will I get Paid, When do I have to pay my suppliers. The last thing you need to be thinking about is your accounts. Most people still do, and then retain book keeper or accountant at the end of the year. Some businesses retain book keeper or accountant fro the outset to reduce the expense and stress that can follow if you are dis-organised with your records. Whether you are a once a year business or an ongoing business, the relationship between you and your book keeper/accountant is hugely important. The relationship needs to be one of Know / Like / Trust.

- You need to know the person you are working with, this person needs to be someone you can talk to and can understand your business.

- You need to like the person as you will be talking about those boring subjects like tax and accounts, so the person you are dealing with needs to be able to communicate with you in a personable manor

- You need to be able to trust this person, as they will be advising you on the best software, treatment and classification of your income and expenditure. In some cases your book keeper may be passing the data on to your accountant, but in more and more cases your book keeper will be taking care of the whole process and filing on your behalf.

Who considering a book keeper or accountant, you should think about:

- Do I need to outsource this service?

- Does what I do require a day to day / week to week service, or an annual retained service?

- What do I need this person to do for me? Am I still dong the payments and I just need everything classified

- Will they be doing VAT / PAYE / CIS etc

- What changes are there going to be in my business in the coming weeks/months

- Will these changes affect the appointment of a book keeper

- What is my budget? What hours do I need them to do?

- Do I need the person in house, or remote?

- Is my business niche? Do I need someone with industry-specific knowledge

- Just because they are the cheapest, does not mean they are the best

Whatever you decide in appointing a book keeper / Accountant, it is often wise to speak with customer and suppliers in the same area as they may be able to recommend a trusted partner, alternatively speaking with colleagues in your networking groups will point you to the best in the field.

For a no obligation conversation about your account needs, you can also call Jon on 01488 853193.

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